Students making use of the CPFA will not be eligible for graduation in the term in which they defend. If you are completing your degree requirements this year, be aware that the university has several rules governing the degree completion and graduation process. You would not be eligible for CPFA. If you do not know the email address for your program clerk, email garo uvic. Return to primary navigation. Complete the submission steps. Skip to global menu.

The request for oral examination must be signed by the entire supervisory committee and submitted to the office of the Dean of Graduate Studies: To be eligible, students must be registered in the term in which the defense takes place, and have paid their minimum program fee instalments prior to that term. Final grades will be submitted. Most graduate students will write and defend a thesis or dissertation as a requirement of their graduate degree. You will be contacted by the Ceremonies and Special Events office regarding convocation.

When you have successfully defended your thesis or dissertation, and you have made all corrections required by your examining committee, your supervisor will confirm that your work is ready for submission to UVicSpace. Questions should be addressed to submidsion GSS.

Guidelines for oral examinations – University of Victoria

Log into MyPage and click on the Graduation tab. A GARO program clerk will review the format of your thesis. The Office of the Dean of Graduate Studies will prepare the announcements for both Master’s and PhD oral examinations utilizing the information provided on the Request for Oral Examination form and supporting documentation.

Complete the submission steps. Complete all corrections as required by your examining and supervisory committees. The request for oral examination must be signed by the entire supervisory committee and submitted to the office of the Dean of Graduate Studies: Return to global menu.


Basics – University of Victoria

Familiarize yourself with these by reading the Faculty of Graduate Studies regulations on degree completion and graduation in the University Calendar. Skip to global menu. It only takes a few steps to cross the stage and receive your degree, but a lot more goes into getting you there. There are a number of workshops to help you with your thesis preparation, writing and management.

If your thesis is larger than Mb or you have appendices or ancillary information for the examiners such as a performance video you will have to bring your thesis and ancillary materials to the Office of the Dean of Graduate Studies appropriately formatted on a DVD.

uvic thesis submission

Return to page content. Return to global menu. Within a day of their decisions, transcripts are updated to state that degrees have been awarded. If you wish to extend the period for which your thesis is being withheld, complete submizsion new withholding form and submit this to the Faculty of Graduate Studies no sunmission than one month prior to the end of the original withholding period.

If this is the case, you will likely want the Faculty of Graduate Studies to withhold your work from publication in UVicSpace.

A GARO clerk will review the format of your thesis, using the same checklist. The graduate secretary in your department will create a Letter of Recommendation and other forms, which will be sent to the GARO office for review.

Effective 1 Mayall approved theses and dissertations must be submitted electronically sumission the institutional repository, UVicSpace. An application fee is assessed and is payable immediately, by credit card only. Graduate Studies will provide a copy of hvic thesis to the chair of the examination.


Your academic record will be reviewed to confirm that your program requirements have been or will be met within that term. It is recommended that you check with your potential publisher regarding their regulations on prior publication of the work.

They will help you to ensure that your gown is correctly pinned ugic adjusted.

Graduation requirements and deadlines

Sign and submit the completed request for oral examination form together with submsision updated CV from the External Examiner for approval by the Dean as well as a copy of the Confirmation of Arm’s Length Status Form. Two Arm’s Length Status Forms one form per supervisor must be submitted if you have two co-supervisors.

GARO will review your record to confirm that you’re nearing completion of your program. Skip to primary navigation. Skip to primary navigation.

uvic thesis submission

Your thesis or dissertation will be placed in the University of Victoria’s electronic collection, UVicSpace. Whether you’re in the planning stages, preparing to defend or completing the submission process these pages will provide you with the information and resources you’ll need to ensure you’re successful each step of the way. Final documents must be received in GARO by the final business day of the month. You must delete the old file before uploading a new file.